Classification: Ad Text:

EMPLOYMENT

Professional

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C.C. MINIMALISM-SANTA BARBARA

PROFESSIONAL ORGANIZER

Reduce - Repurpose - Recycle

SIMPLIFY YOUR LIFE

Own your belongings, don't let your belongings own you.

CCMINIMALISM.ORG


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CAREER DEVELOPMENT AND ALUMNI RELATIONS ASSISTANT

BREN SCHOOL OF ENVIRONMENTAL SCIENCE & MANAGEMENT

Provides general administrative support to the Director, Associate Director, and Career Development and Alumni Relations Coordinator in the areas of career development, alumni relations, and professional development. Assists with all aspects of planning, analysis, and implementation strategies to help develop students' and alumni's career strategies and assist them in locating and landing jobs and internships. Coordinates all logistics for career development and alumni relations activities and events. Works closely with the Bren School Development Office and the Career Development and Alumni Relations Coordinator on alumni tracking and development activities. Advises students and alumni on a variety of career development questions and issues. Contacts employers and external clients to coordinate speaker talks and alumni, professional development, or career related events. Reqs: Strong administrative skills. Proficiency in Microsoft Excel, Word, and PowerPoint. Demonstrated ability to perform administrative tasks with high degree of accuracy while meeting deadlines. Highly organized and detail oriented. Ability to multi-task and work well under pressure. Excellent writing and editing skills. Strong communication skills with an interest in assisting staff and working with students, alumni, and employers. Superb customer service skills. Track record of being punctual and dependable and maintaining confidentiality at all times. Ability to handle heavy workloads, establish priorities, manage time, work through interruptions, and adapt to change. Interest in doing a variety of tasks (both low level and high level tasks) in a University setting. Note: Fingerprint background check required. $22.51-$24.09/hr. The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. For primary consideration apply online by 11/27/18, thereafter open until filled. Apply online at https://jobs.ucsb.edu Job #20180605


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CONTRACTS ADMINISTRATOR

FACILITIES MANAGEMENT

Performs a wide variety of competitive bidding, contract administration, project management, business advisement, performance and closeout services for the Design & Construction Services Department, Facilities Maintenance Department and the Housing, Dining & Auxiliary Services Department in the execution of agreements by providing the appropriate business, policy and legal review, inclusive of the following: Procurement of all contracts including major and minor capital projects including contract and consultant prequalification; project closeout procedures, including filing NOCs, termination of insurance coverages; advice and counsel regarding project disputes; etc. Responsible for interpreting current policy and legal requirements and applying it to a wide variety of contract and public bidding issues faced by the client and developing solutions that are communicated in both written and verbal formats; independently manages the contract procurement process with limited oversight; acts as business advisor to campus officials, D&CS staff and outside contractors and design professionals; maintain legally required documents; conduct mandatory job walks; receive, open, and process bids; advise Contracts Director on bid irregularities; ensure compliance with all current UCOP, UCSB, and legal requirements. Reqs: Experience in Microsoft Word and Excel spreadsheet environment. Excellent written and verbal communication skills. Ability to exercise independent judgment and prioritize work load consisting of simultaneous projects with multiple deadlines. Ability to interact in a professional manner with exceptional verbal and interpersonal skills to foster positive interactions with design and construction professionals, Directors, University Representatives, Project Managers and staff members. Ability to work independently and as a member of a team. Ability to handle multiple tasks with frequent interruptions, set priorities, and meet deadlines. Notes: Fingerprint background check required. Maintain a valid CA driver's license. $23.95-$29.04/hr. The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. For primary consideration apply online by 11/27/18, thereafter open until filled. Apply online at https://jobs.ucsb.edu Job #20180609


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FINANCIAL AND PERSONNEL COORDINATOR

PHELPS ADMIN

Manages all departmental fiscal activities and accounting systems for the Department of Spanish and Portuguese, the Latin American & Iberian Studies Program, and the Phelps Administrative Support Center. Prepares all documents for financial transactions. Interprets policy and advises faculty, staff and students of proper university guidelines regarding policies for personnel, purchasing, entertainment and travel. Analyzes expenditures and spending patterns, resolving discrepancies. Reconciles financial transactions with the general and payroll ledgers. Produces accurate monthly cost projections and financial reports for management review. Participates in fiscal closing, budget projections and financial planning. Administers and coordinates employment activities and processes personnel actions for faculty, staff and students via the UCPath System. Ensures data integrity and compliance with University, Federal, agency and union policies. Maintains current knowledge of University policies and procedures of Accounting, Travel, Human Resources, Academic Personnel, Graduate Division, Purchasing and Business Services on all fund sources. Demonstrates flexibility in learning, interpreting, and adapting new policies and procedures. Demonstrates effective organizational skills. Works collaboratively with others in a team environment and maintains effective communication with faculty, staff, students and other campus personnel. Reqs: Excellent oral and written communication skills. Work history demonstrating excellent organizational, analytical and interpersonal skills. Ability to work on a variety of projects simultaneously, paying close attention to details, deadlines, and priorities. Must be flexible and capable of changing assignments and priorities with ease while exercising good judgment, common sense, and discretion. Ability to work effectively and cooperatively as a positive member of a multifaceted team. Strong technical skills in word processing (MS Word) and database management (Excel). Able to work independently under stressful situations involving student and faculty crises. Note: Fingerprint background check required. $22.51-$23.58/hr; Salary commensurate with experience. The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. For primary consideration apply online by 12/3/18, thereafter open until filled. Apply online at https://jobs.ucsb.edu Job #20180613


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INSTITUTIONAL RESEARCH ANALYST

DEAN OF THE GRADUATE DIVISION

Provides direction and leadership for comprehensive, graduate student-centered institutional research supporting the academic mission of the Graduate Division. Serves as primary contact for data and reporting requests from campus constituencies and external agencies. In collaboration with the Deans, manages Division's institutional research team (comprised of key members from each unit within the Graduate Division). Acts as liaison to the UCSB Institutional Research and Planning Director. Identifies areas of study and proposes strategies and solutions for addressing institutional needs and priorities. Initiates, oversees and conducts statistical analysis and institutional research, synthesizing and interpreting multifaceted budgetary, financial and academic information in order to prepare concise, incisive analysis. Conducts analytical, planning, and assessment studies related to graduate student affairs. Oversees and implements the Graduate Division's institutional research survey operation, including survey questionnaire, survey data analysis, report writing and presentations. Reqs: Ability to take general directions and statements of research goals and implement research studies to address issues under study. Demonstrated strong analytical skills to identify issues; to determine sources of information; to gather and synthesize data from multiple sources; to find, evaluate and recommend alternative solutions to problems; to formulate logical and objective conclusions and recommendations; and to organize and summarize concepts and conclusions in both written and oral form. Knowledge of quantitative research methods and statistics with the ability to process and synthesize large amounts of data; experience with graphical representation in Excel or other charting/graphing programs; ability to learn new technologies. Sensitivity for handling restricted and confidential data. Strong oral and written communication skills, including the ability to communicate clearly with staff, colleagues and researchers; interpersonal skills in order to work with both technical and non-technical personnel at various levels in the organization. Notes: Fingerprint background check required. $58,500-$65,000/yr. The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. For primary consideration apply online by 11/18/18, thereafter open until filled. Apply online at https://jobs.ucsb.edu Job #20180597


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INTERNATIONAL STUDENT ADVISING ASSISTANT COORDINATOR

OFFICE OF INTERNATIONAL STUDENTS

Advises over 3,000 graduate and undergraduate non-immigrant students. Responsible for creating the immigration documents that allow international students to enter the U.S. as non-immigrant students; remain in the country throughout their time at UCSB; and participate in training in their field for up to 29 months beyond graduation. Using advanced knowledge and specialized skills, advise students regarding federal regulations, academic, personal financial and acculturation issues; serve as Designated School Official for F-1 students and Alternate Responsible Officer for J-1 Exchange Visitor Program. Adheres to strict reporting guidelines regarding any change in the student's address, major, or academic status. Provides mandated orientation for incoming international students. Advises students during key periods to include the student's first year and again prior to graduation. Serves as a liaison with the Colleges for academic matters; and works with Housing, Career Services, Counseling and Psychological Services and Student Health to assist students who are struggling with academic and cultural adjustment. Reqs: Interpersonal, written and verbal communication and presentation skills to communicate effectively to diverse audiences, and to interact sensitively with international and multicultural constituencies. Analytical ability to interpret regulations. Excellent cross-cultural communication skills. Experience working in a university or college setting. Requires experience with advance computer information systems. Bachelor's Degree or equivalent combination of education and experience. Notes: Fingerprint background check required. Must be a U.S, citizen or permanent resident of the United States in order to be a Designated School Officer or Alternate Responsible Officer for the Department of Homeland Security's SEVIS system. $49,000-$60,000/yr. The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. For primary consideration apply by 11/27/18, thereafter open until filled. Apply online at https://jobs.ucsb.edu Job #20180611


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INTERNATIONAL STUDENT ADVISING ASSISTANT COORDINATOR

OFFICE OF INTERNATIONAL STUDENTS

Advises over 3,000 graduate and undergraduate non-immigrant students. Responsible for creating the immigration documents that allow international students to enter the U.S. as non-immigrant students; remain in the country throughout their time at UCSB; and participate in training in their field for up to 29 months beyond graduation. Using advanced knowledge and specialized skills, advise students regarding federal regulations, academic, personal financial and acculturation issues; serve as Designated School Official for F-1 students and Alternate Responsible Officer for J-1 Exchange Visitor Program. Adheres to strict reporting guidelines regarding any change in the student's address, major, or academic status. Provides mandated orientation for incoming international students. Advises students during key periods to include the student's first year and again prior to graduation. Serves as a liaison with the Colleges for academic matters; and works with Housing, Career Services, Counseling and Psychological Services and Student Health to assist students who are struggling with academic and cultural adjustment. Reqs: Interpersonal, written and verbal communication and presentation skills to communicate effectively to diverse audiences, and to interact sensitively with international and multicultural constituencies. Analytical ability to interpret regulations. Excellent cross-cultural communication skills. Experience working in a university or college setting. Requires experience with advance computer information systems. Bachelor's Degree or equivalent combination of education and experience. Notes: Fingerprint background check required. Must be a U.S, citizen or permanent resident of the United States in order to be a Designated School Officer or Alternate Responsible Officer for the Department of Homeland Security's SEVIS system. $49,000-$60,000/yr. The University of California is an Equal Opportunity /Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. For primary consideration apply by 11/27/18, thereafter open until filled. Apply online at https://jobs.ucsb.edu Job #20180611


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MEDICAL ASSISTANT

STUDENT HEALTH

Provides medical and administrative support to the physicians, physician assistants and nurse practitioners, assisting with exams and procedures, filling out necessary paperwork, taking phone messages, scheduling appointments, and running errands as needed. Reqs: Training or experience as a Medical Assistant. HS Diploma and one year of experience as a medical assistant or an equivalent combination of education and experience. Notes: Fingerprint background check required. All clinical staff must successfully pass the fingerprint background check and credentialing before the start date. To comply with Santa Barbara County Public Health Department Health Officer Order, this position must provide evidence of annual influenza vaccination, or wear a surgical mask while working in patient care areas during the influenza season. Any HIPAA/FERPA violation may be subject to disciplinary action. This is a 10-month per year, 100% career position with furlough taken during quarter breaks and summer months. Work hours may include Thursday evenings from 10am-7pm. Student Health is closed between Christmas and New Year's Day holidays.

$21.31-$23.07/hr. The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. For primary consideration apply online by 12/2/18, thereafter open until filled. Apply online at https://jobs.ucsb.edu Job #20180604


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OFFICE MANAGER

ENTERPRISE TECHNOLOGY SERVICE

Responsible for managing and performing administrative services for the Office of the CIO and Enterprise Technology Services. These administrative services include personnel on-boarding/off-boarding, payroll, travel & entertainment for the entire organization and purchasing, accounts payable, and space/storage for a majority of the organization. Reqs: Experience in office management. Demonstrated ability to manage a variety of professional administrative tasks. Adept at Spreadsheets and Word processing. Strong service orientation, productive management skills, sound judgment and decision-making, critical thinking, creative problem solving, and effective verbal and written communication skills. Strong interpersonal skills and ability to work effectively across the organization at all levels. Notes: Fingerprint background check required. $23.47-$31.44/hr. The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. For primary consideration apply by 12/4/18, thereafter open until filled. Apply online at https://jobs.ucsb.edu Job #20180627


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SENATE ANALYST

ACADEMIC SENATE

Serves as Academic Senate Analyst for the Council on Research and Instructional Resources and its standing committees; manages and coordinates all administrative aspects of the Faculty Research Grants program; co-administers the Senate research budget with the Senate Budget Analyst. Serves as Analyst for the Council on Faculty Issues and Awards and its standing committees. Provides direction, analytical support, and interpretation of policy and procedures for the chair and members of assigned councils and committees; serves as institutional memory; drafts, edits, and independently writes reports, minutes, and correspondence. Reqs: Bachelor's degree or equivalent combination of education and experience. Ability to analyze complex information and to communicate this information clearly and concisely in written and oral form. Excellent writing, editing, and proofreading skills. Ability to apply independent judgment, initiative, problem solving, and analytical skills to address complex issues. Must be organized, able to prioritize workload, work independently, and meet deadlines. Must have excellent service oriented skills, ability to work in a team environment, and to foster cooperation. Note: Fingerprint background check required. $64,500-$66,000/yr. The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. For primary consideration apply by 11/21/18, thereafter open until filled. Apply online at https://jobs.ucsb.edu Job #20180602


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STUDENT ACADEMIC SERVICES MANAGER

ENVIRONMENTAL STUDIES DEPARTMENT

Responsible for the operation, administration, and management of the Environmental Studies Program student affairs and undergraduate services unit. Works closely with University offices to provide a wide array of services and support to the Environmental Studies Program undergraduate student population. Serves as liaison to high schools, community colleges, prospective students, faculty and the departmental curriculum committee. Provides expert advice and consultation on all student affair matters, Program outreach activities, and development opportunities. Develops, implements, and maintains systems to track student data. Manages multiple databases including current student and alumni information. Conducts assessment surveys and provides in-depth analysis, evaluates program efficiency and effectiveness, and reports statistical data to departments/external agencies, department committees for evaluation, curriculum planning, and financial planning. Oversees the Academic Advising of all ES majors. Serves as the primary program contact for all alumni and external relations. Works with Program Chair and campus development officers on donor relations, fundraising, and development. Reqs: Bachelor's Degree in relevant field plus minimum of 7 years experience in student affairs, student advising, or in student academic resources. Proficiency with MS Office Suite and student information/data systems. Ability to apply and/or adapt current procedures to an increasingly automated environment. Thorough knowledge of higher education policies, procedures, and requirements. Excellent research skills and demonstrated history of critical analysis. Professionalism, interpersonal skills, multicultural competencies, and ability to work with diverse populations. Demonstrated ability to listen, learn, and build trust among faculty, staff, and students. Note: Fingerprint background check required. $49,000-$65,650/yr. The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. For primary consideration apply online by 11/20/18. Apply online at https://jobs.ucsb.edu Job #20180599